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Notarial Authentication of Documents
Seperate rules are applicable for:
- The authentication of documents which are signed in the Republic of South Africa for use outside the Republic of South Africa.
- The authentication of documents which are signed outside the Republic of South Africa for use in the Republic of South Africa.
Which country you intend to use the documents in will determine the nature of the authentication process that you will need to follow.
There is really two authentication processes that can be adopted, namely:
- A simple two stage process (via an Apostille process) can be followed when you intend to use documents in a country that is a party to the Hague Convention date 5 October 1961, namely the Convention Abolishing the Requirements of Legalisation for Foreign Public Documents.
- Where the country you intend to use documents is not a party to the Convention then the process becomes a little more complicated as there is a four stage process that needs to be adopted (commonly known as the long procedure).
Please be aware that before you have any document authenticated you must either:
- Contact a Notary Public for assistance / advice, and/or
- Contact the relevant embassy to find out what their procedure is for Authentication (embassy requirements may differ).
For more information please click here.
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